Privacy Policy

This Privacy Statement (“Statement”) describes the personal data that Insignia Mediscripts and Infra

Solutions Pvt. Ltd. collects, how we use it, and when we share it, as we interact with you, deliver our

products and services, and conduct our business operations. This Statement applies to Insignia

Mediscripts and Infra Solutions Pvt. Ltd., Inc., its affiliates and any wholly owned subsidiaries worldwide,

referred to in this Statement as “Insignia Mediscripts and Infra Solutions Pvt. Ltd.” When we refer to

Insignia Mediscripts and Infra Solutions Pvt. Ltd. products, we mean all Insignia Mediscripts and Infra

Solutions Pvt. Ltd. products and services. For the purposes of applicable data privacy legislation, the

Insignia Mediscripts and Infra Solutions Pvt. Ltd. affiliate or subsidiary responsible for the collection and

use of your personal data is either the affiliate or subsidiary with which you contract or engage, or the

affiliate or subsidiary located in the country in which you reside. What Personal Data Do We Collect?

Insignia Mediscripts and Infra Solutions Pvt. Ltd. collects personal data when we deliver our products,

conduct marketing, and run our business operations. The personal data we collect varies based upon

whether the data is collected (i) through our websites or applications including www.insigniams.com.

We may collect personal data directly in the following situations: When you register at Insignia

Mediscripts and Infra Solutions Pvt. Ltd., we may collect contact information such as your name, email

address, physical address, telephone number, and Date of Birth, together with information on the

Insignia Mediscripts and Infra Solutions Pvt. Ltd. register. When you submit an employment application,

we collect the personal data disclosed by your application, such as your name, email address, phone

number, Date of Birth, and employment and education history. We may also collect other electronic

data from your use of our Sites automatically. This data may include your IP address, date/time stamp,

data about your interaction with our Sites and data collected from our use of cookies and similar

tracking tools. We may also collect other electronic data derived from your use of our Products. This

data may include your IP address, usage data, and data showing your registration, installation and use of

Insignia Mediscripts and Infra Solutions Pvt. Ltd. Except for IP address and unique device identifiers, we

generally collect this data on an aggregate and non-identifying basis. Insignia Mediscripts and Infra

Solutions Pvt. Ltd. may collect personal data indirectly in certain situations, in particular: We provide

medical voice recognition, transcription, and clinical documentation services to hospitals and medical

providers. To deliver these products, we may collect patient data directly from our healthcare customers

such as individual doctors, imaging and laboratory services providers, and electronic health record

service providers. This patient data may include name, address, date of birth, MRN (medical record

number), SSN (social security number) diagnosis, diagnostic information, x-ray/CT/MRI image, and

treatment information. Where consent is required for the collection and use of medical information,

Insignia Mediscripts and Infra Solutions Pvt. Ltd. will obtain consent if we interact directly with patients.

However, if we are processing personal data on behalf of a third party that has direct patient access, it

will be the third party’s responsibility to obtain the consent. We collect personal data, including

employment and education history from third parties to conduct background and reference checks for

employment applications and for applications to establish reseller and distributor relationships with

Insignia Mediscripts and Infra Solutions Pvt. Ltd., subject to your consent where consent is required by

law.

Cookies: Insignia Mediscripts and Infra Solutions Pvt. Ltd. use cookies and similar tracking tools to

distinguish you from other users as described in our Cookie statement. You can control the use of

cookies at the individual browser level, but if you choose to disable cookies, it may limit your use of

certain features or functions on our website or service. How we use personal data general business

operations: We use contact information to market, sell, and service Insignia Mediscripts and Infra

Solutions Pvt. Ltd., subject to your consent where required by law. We allow recipients of marketing

messages and collateral to opt out of receiving further communications from Insignia Mediscripts and Infra Solutions Pvt. Ltd. at any time without detriment. We use personal data from employment

applications where necessary to support our legitimate interest in processing your application and to

contact you if future opportunities arise. We use personal data of individuals associated with proposed

resellers, co-development partners, and distributors to conduct reference and background checks

before entering into a contract and as necessary for compliance with legal obligations to which we are

subject. We use aggregated, non-identifying, electronic data collected from use of our Sites and

Products to operate, analyse, improve, and develop our Sites and Products. This information is not used

to inform decisions about specific individuals; rather, it is processed to understand how different

categories of users interact with our Sites and Products so that we can consistently provide our

Products. When we share personal data: We do not sell your personal information. Insignia Mediscripts

and Infra Solutions Pvt. Ltd. does not sell your personal information. We may share Personal Data in the

following situations: With our affiliates and subsidiaries and with vendors acting on our behalf to

perform services for Insignia Mediscripts and Infra Solutions Pvt. Ltd. for a specific business purpose,

support the Sites or the delivery of Products; With the customer on whose behalf and at whose direction

we are processing the data; and when we have your consent to use your Personal Data for a specific

purpose. We may share personal data derived from Site usage (excluding Product Personal Data), with

analytics and search engine providers that assist us in the improvement of our Sites, subject to the

cookie section of this Privacy Statement. We may also share personal data to comply with law and legal

process, to respond to governmental inquiries and lawful requests from by public authorities (including

to meet national security or law enforcement requirements), and to protect life, property, or the

security of Insignia Mediscripts and Infra Solutions Pvt. Ltd. or its customers. If Insignia Mediscripts and

Infra Solutions Pvt. Ltd. enters any merger, acquisition, or asset sale of all or any part of its business,

personal data held by Insignia Mediscripts and Infra Solutions Pvt. Ltd. may be transferred to a buyer or

successor entity. Location of Processing and Cross-Border Transfers Insignia Mediscripts and Infra

Solutions Pvt. Ltd. operates in many countries. We may transfer personal data across international

borders and may process personal data in jurisdictions other than the location of original collection. We

may transfer personal data that we collect to other Insignia Mediscripts and Infra Solutions Pvt. Ltd.

affiliates or other companies performing support functions on our behalf (each as described above)

based in other countries including to the United States or India or your country of residence and this

personal data lawfully may be stored and/or processed in such countries. Whether your personal data is

processed within your country of residence or beyond, we will take steps to ensure that your data is

subject to appropriate safeguards required of us under the Privacy Statement, applicable data

protection laws, and appropriate legally recognized data transfer adequacy mechanisms. Personal data

that is transferred outside your country of residence may be subject to lawful access by courts, law

enforcement and other governmental authorities in accordance with the laws of the foreign jurisdiction.

Storage and Security: We follow generally accepted standards to protect the personal data submitted to

us both during transmission and once it is received. Information you provide to us is stored on our

secure servers. If Insignia Mediscripts and Infra Solutions Pvt. Ltd. has issued you a password, you are

responsible for keeping the password confidential. We retain personal data to the extent necessary to

provide Products to our customers, employees, and prospective employees. Generally, we retain

personal data for as long as you remain an active customer or user of our Sites and Services and for 3

years afterwards, or otherwise as required for our business operations or by applicable laws. Longer

retention may be necessary under contractual terms with the data controller for whom we provide

services, for fraud prevention, to identify technical problems, or to resolve legal proceedings. Children’s

data may be deleted promptly after we have processed it for our customer. You cannot be identified

from aggregate information retained or used for these purposes. Any record of a

stated objection by you to receiving marketing communications will be retained by us so that we respect

your wishes by not contacting you further. Insignia Mediscripts and Infra Solutions Pvt. Ltd. does not knowingly collect personal data from children under the age of 13. Insignia Mediscripts and Infra

Solutions Pvt. Ltd. has adopted a policy that Insignia Mediscripts and Infra Solutions Pvt. Ltd. will not

provide hosted services to primarily child-directed websites and online services Your Rights: Insignia

Mediscripts and Infra Solutions Pvt. Ltd. never sells or transfers your data to third parties for the third

party’s marketing purposes. You can object to receiving further marketing from Insignia Mediscripts and

Infra Solutions Pvt. Ltd. at any time without detriment. Insignia Mediscripts and Infra Solutions Pvt. Ltd.

partners with a third party to display advertising on our website or to manage our advertising on other

sites. Our third-party partner may use cookies and similar tracking tools in order to provide you

advertising based upon your browsing activities and interests. You can write to us with any complaints,

at any time by contacting us, specifying the nature of your request, at: You may contact us at

ims_compliance@insginiams.com by mail or can physically come and meet our Chief Privacy Officer at

Insignia Mediscripts and Infra Solutions Pvt. Ltd., Inc. at 477-478, Vegas Business Tower Plot No. 6,

Sector 14, Dwarka, New Delhi 110078, India Insignia Mediscripts and Infra Solutions Pvt. Ltd. Employees

and Contingent Workers: This Privacy Statement does not cover Insignia Mediscripts and Infra Solutions

Pvt. Ltd. collection of personal data from employees and contingent workers, which is described in a

separate HR Privacy Statement made available to Insignia Mediscripts and Infra Solutions Pvt. Ltd.

personnel. Changes to this Privacy Statement: We may update this Privacy Statement from time to time

by publishing an updated version on Insignia Mediscripts and Infra Solutions Pvt. Ltd. Sites. Each

updated version will include the date of the statement as last updated. Please review the latest version

of this Privacy Statement periodically to keep current with Insignia Mediscripts and Infra Solutions Pvt.

Ltd. use of personal data. If we make material changes in the way Insignia Mediscripts and Infra

Solutions Pvt. Ltd. uses or shares personal data, we will publish notice on our sites. Any such material

changes will only apply to personal data collected after the revised Privacy Statement takes effect.

Updated: March 31, 2022.